Notes on Editing Group in the Home Tab of MS Word 2019

Notes on Editing Group in the Home Tab of MS Word 2019

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Introduction to the Editing Group

In Microsoft Word 2019, the Home tab contains the Editing group, which offers essential features for making changes to text, searching for specific words or phrases, and replacing content. These tools are designed to help users efficiently navigate and edit their documents.

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Components of the Editing Group

The editing group consists of three main options:

1. Find
2. Replace
3. Select

1. Find 

The Find option allows you to search for specific words, phrases, or other text elements in a document quickly. This is especially useful in long documents when you need to locate specific content without manually scrolling.

• Shortcut: Press Ctrl + F to open the navigation pane and enter the text you want to search for.
• Steps to use the Find option :
  1. Go to the Home tab.
  2. In the Editing group, click on Find.
  3. A navigation pane will appear on the left side.
  4. Type in the word or phrase you want to search for.
  5. Word will highlight all instances of the text in the document.

2. Replace 

The Replace tool is used to find specific text and replace it with new content. This is especially helpful when making repeated changes across a document, such as correcting a misspelled word or updating a term.

• Shortcut: Press Ctrl + H to open the Find and Replace dialog box.
• Steps to use the Replace option:
  1. Go to the Home tab.
  2. In the Editing group, click on Replace.
  3. A dialog box will appear with two fields:
     • Find what: Type the word or phrase you want to search for.
     • Replace with: Type the replacement text.
  4. Click Find Next to locate the next occurrence, then click Replace to substitute it. Use Replace All to replace all occurrences at once.

3. Select 

The Select tool is used to highlight specific areas of your document. It allows users to select all text, objects, or specific content (like formatting) easily.

• Steps to use the Select option:
  1. Go to the Home tab.
  2. In the Editing group, click on Select.
  3. Choose from the options provided:
     • Select All: Highlights all content in the document.
     • Select Objects: Enables selecting objects like images, shapes, or other non-text elements.
     • Select Text with Similar Formatting: Useful for selecting multiple sections with the same formatting.

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Practical Examples

Example 1: Using Find

Imagine you are editing a 20-page report and need to locate the term “annual review.” Instead of manually scanning each page, you can use the Find tool to quickly highlight every occurrence of "annual review."

Example 2: Using Replace

You wrote "client" instead of "customer" throughout your document. With the Replace tool, you can swiftly correct this by replacing all instances of "client" with "customer."

Example 3: Using Select

If you need to copy the entire document, the Select All feature will let you highlight all content in the document at once. Alternatively, if you need to modify all headings with a certain style, you can use the Select Text with Similar Formatting option.

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Conclusion

The Editing group in the Home tab of MS Word 2019 simplifies the process of navigating and editing a document. By using Find, Replace, and Select, you can make precise changes efficiently, improving the overall document editing experience. Encourage learners to practice using these tools in real-world editing scenarios to understand their full potential.

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Complete Notes on Tables Group

Tables Group

Using this group we can insert or draw the table in the document.

Two type of table can be inserted on the document.

1. .  Formal table or Symmetric Table
2.        Informal table or Non Symmetric Table

Formal Table: The table having a matrix if rows and columns is called formal or symmetric table. In this table we can count the no. of rows and columns .The total no. of cells in this table is equal to the product of no. of rows and columns. ( No.of rows X No. of Columns). It is also called Symmetric Table.

 

 

Informal Table: In this type of table there is no specific number  of rows and columns.

 

 

 

 

The Tables  group has Table option and there are five different options under table option, These are:

(Tables group à Table Optionà)

1.       Insert Table

2.       Draw Table

3.       Text to Table

4.       Excel Spread Sheet

5.       Quick Table

 

Inset Table:

                This option is used to insert a formal table.

To inset a table the steps are:

1.       First keep the cursor at the document where you need the table.

2.       Insert Tabà Tables Group à Table optionà Drop Down Listà Here choose the no. of cells toward left according to the requirment of column and toward down according to the requirement of Rows.

3.       Then release the mouse button.

Or choose the insert table option . it will display the inset table dialog box. Here, here type the value for the number of columns and the number of rows according to the requirement.

Then click on the OK button.

Note: when the table is selected, two new tabs appear on the ribbon, namely Design Tab and Layout Tab. The commands present in these two tabs are meant for the table only.

Design Tab:

The design tab is divided into three groups, namely:

1.  Table styles options
2. Table Styles
3. Draw Border

 

1.       Table Styles Options Groups: Using this group, we can show or hide the header row, first column, last column , last column, banded rows and banded columns.

2.       Table Styles Group: This group has some pre defined table style template having a border and shading style that can be applied to the selected table.

3.       Draw Border Group: Using this group, we can define the border of the table. This group also has the draw table and eraser option, using which we can draw the table and delete lines of the table.

Layout Tab:

The Layout tab is divided into six different groups, namely:

1.  Table
2. Rows & Columns 
3. Delete
4. Merge
5. Cell Size
6. Alignment
7.  Data

1.       Table Group : This group has the following option:

Select: This option is used to select the row, column, and table .

View Gridlines: Using this option, we can show the gridline of the table.

Properties: Using this option, we can set the cell size, cell margin, etc.

2.       Rows & Columns: This group has the following option:

• Insert above/insert below: These options are used to insert the blank row in the table.
• Insert left/insert Right:  These options are used to insert the blank column in the table

 

 Delete: using this, we can delete the selected row, column  and table.( Delete row, Delete Column, Delete table)

3.     Merge: This group has the following option:

Merge Cells: This option is used to merge the selected multiple cells into a single cell.

To merge the cells, the steps are:

First select cells that you want to merge, then click on the merge cells option from the merge group on the layout tab of the table tool. Split Cells: This option is used to split a cell into multiple cells

Split Cells: This option is used to split a cell into multiple cells

To split a cell, the steps are: 

First select the cell that you want to split, then click on the split cell option from the merge group on the layout tab of the table tool. It will display the split cell dialog box here. Enter the value for the number of row and columns that you  want to split, then click on ok button

 

Split Table: This option is used to split a table into two separate table.

To split a table, the steps are:

First, keep the cursor at any cell of the table from where you want to split the table, then click on split table option from the merge group on layout tab of table tool.

4.       Cell Size: This group has the following option:

o   Auto fit

§  Auto fit windows: This option fit the table within the window ( work area)

§  Auto fit content:  This option automatically set column size according to the content of the table.

§  Fixed column width: This option fixes the column width of the table.

This group also has a height and width option, using which we can set the height and width of the row and column.

5. Alignment: Using this group, we can set the alignment for data in the cell. This group also has a text direction option, using which we can change the text direction with respect to the cell.

 

6.       Data: This group has the following option.

 

Draw Table:

                This option is used to draw a table.

 

Text to Table:

This option is used to convert the selected texts to Table.

Excel Spread Sheet

Quick Table

 

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